Posted 2 years ago

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

  • Identify and assess level of baseline risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
  • Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
  • Manage SHEQ compliance within the Function through effective use of the Toolbox
  • Utilise the Information Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status
  • Advise sites on legal proceedings following incidents or accidents

PEOPLE
Manage the Department: 

  • Ensure an enabling climate/culture
  • Manage labour stability by minimising labour turnover
  • Labour complement in line with budget
  • Achieve HDSA/Female targets for the Department
  • Manage performance against set targets and competencies
  • Ensure IDP’s are linked to performance results and implemented as per plan
  • Conduct career discussions and implement actions with all identified talent (quarterly)
  • Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
  • Coach and counsel people to ensure improved performance levels
  • Conduct recruitment interviews 

CUSTOMERS

  • Render the right service first time
  • Manage relationships with all relevant stakeholders
  • Ensure Customer Satisfaction by providing a Legal service to the business

BUSINESS PROCESSES

Legal Management:

  • Manage all day to day legal issues which arise in the business
  • Implement and develop relevant company business policies and procedures
  • Oversee Corporate Governance to ensure compliance with relevant legislation
  • Manage claims brought against and instituted by the company
  • Assist with Crisis Management in terms of legal requirements
  • Comply with the Promotion and Access to information Act
  • Manage external service providers (External Legal Counsel, Consultants, etc.)
  • Vet legal research and draft opinions

Legal Agreements:

  • Manage significant corporate activity (i.e. Mergers and Acquisitions, Joint Ventures, Disposals)
  • Draft and negotiate core business agreements
  • Review legal issues pertaining to the business (Health and Safety, Procurement and Joint Ventures)

Financial Legislation:

  • Comply with statutory requirements

Audits:

  • Liaise with external and internal auditors
  • Implement effective internal controls and ensure Corporate Governance
  • Companies Act Compliance and Corporate Governance:
  • Monitor and control statutory returns to the Registers of Companies
  • Submit annual returns and approved financial statements to Register of Companies
  • Submit ad hoc returns as required:
    • Directors and Officer’s Register
    • Consent to short notice of meetings
    • Special Resolutions
    • Change of Name
  • Process annual duty payments to the Registrar for Public and Private companies
  • Deregister companies as and when required

Company Shareholders:

  • Attend to shareholder matters.

Company Records:

  • Manage the storage and withdrawal of records in the central registry
  • Prepare Directors resolutions
  • Obtain approval of annual financial statements and arrange signature of same
  • Prepare members resolutions
  • Prepare, draft and issue minutes for company meetings:
    • The Board of Directors meetings
    • Joint Venture Executive Committee
    • Ad hoc Board meetings
  • Maintain and control minute books of company.
  • Control the safe custody of the Memorandum and Articles of Association and other important documents
  • Draft and control signing of “round robin” resolutions
  • Maintain register of Directors’ interests
  • Control corporate stationary

GROWTH

  • Identify opportunities for further development arising from changes in legal practice

SHAREHOLDER VALUE

  • Prepare and manage budgets for the Legal Function

WORKPLACE COMPETENCIES

Skills:

  • Apply case law and judicial precedents to business related issues
  • Assess legal contracts for business
  • Comply to legal requirements in business
  • Keep informed about current affairs related to one`s own industry
  • Contribute to the health, safety and security of the workplace
  • Manage Legal records
  • Identify and mitigate business risks

Legal Admin:

  • Operating computer systems
  • Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality

Knowledge:

  • Demonstrate an understanding of the South African Legal framework
  • Demonstrate an understanding of basic business principles
  • Demonstrate knowledge and understanding of the Occupational Health and Safety Act 85 of 1993 (OHSA) (as amended) and the responsibilities of management in terms of the Act
  • Demonstrate knowledge and understanding of the Mines Health and Safety Act, (Act 29 of 1996) and its application
  • Demonstrate a comprehensive understanding of the business and the environment in which it operates
  • Demonstrate a comprehensive understanding of commercial transactions and how they are conducted
  • Demonstrate a comprehensive understanding of the practical application of Company Law
  • Demonstrate an understanding of litigation and arbitration processes and associated risks
  • Demonstrate an understanding of business risks

Requirements

Minimum Qualification and Experience:

  • Degree (LLB) or B.Proc.
  • Admitted Attorney or Advocate (5 years PQE)

Additional Qualifications:

  • Master’s Degree (in relevant field)
  • MBA/MBL
  • Associate of Chartered Institute of Secretaries (ACIS, FCIS)

 

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